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Implementing a CAFM system

Successfully implementing a CAFM system requires thoughtful strategic planning, and a management commitment to an ongoing process that will increase productivity, reduce costs, and provide more timely, accurate information. The strategic plan should:

*Analyze your needs
*Set directions
*Define standards
*Establish priorities

Analyze your needs

* What are your specific objectives in implementing a CAFM system?
* What, specifically do you want to be able to do with CAFM?
* What, if any, current methods, data, reporting, or capabilities could be migrated to a CAFM system?
* Who else in your organization might have a role in using information on and/or providing information
        to the CAFM system?
* Where could CAFM save time and money?

Set directions
* What level of management commitment is required for developing and implementing a CAFM system,
        and how can it best be obtained?
* Establish key system components
* What are optimal approaches to achieve objectives?
* What types of drawing data are needed, and at what level of detail?
* What data should be collected and maintained on a CAFM system?
* Who at your facility will be using the CAFM data?
* Assess sources and quality of available data from human resources department, finance department and
        planning department, to name a few
* Who will be responsible for maintaining data?

Define standards
* How do you need reports sorted and structured?
* What are the data flow requirements into and out of the CAFM system?
* Establish CAD layering, symbol and format standards
* How do you want space categorized?
* What type of equipment and furniture should be tracked?
* What level of detail should be gathered and maintained? For example, in telecommunications and cabling, do
        you want cable lengths and type?
* What type of information should be gathered and maintained for hazardous materials tracking?

Establish priorities
* Translate strategic plan into tasks and deliverables
* Conduct a pilot (trial) project with a specific scope of work
* With results of pilot project, estimate workload
* Create a schedule for full implementation with assigned responsibilities and tasks, and completion dates

* Bring capabilities online as they become available
* Train staff to use the aspects of CAFM relevant to their responsibilities
* Identify resources required to maintain CAFM information Once the plan in established you can begin to identify
        and collect the necessary data (for example, CAD drawings, electronic databases, spreadsheets, electronic
        documents, financial information.) In this stage, you may also identify data that would be useful to include, but
        does not yet exist. You may need to develop some additional data as needed.

Contact Us

Mail                    Donald Farmer-LaserCAD Specialist   Don@adslasercad.com
Richard Sanford-LaserCAD Specialist   Rsanford@comcast.net


ADSLASERCAD - Automated Drafting Services, Inc.
2101 Pine Street
Philadelphia, PA 19103
Phone: (215) 559-5200
Copyright Automated Drafting Services, Inc. 2001ã
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