a CAFM system
Successfully implementing a CAFM system requires thoughtful strategic planning,
and a management commitment to an ongoing process that will increase
productivity, reduce costs, and provide more timely, accurate information. The
strategic plan should:
Analyze your needs
* What are your specific objectives in
implementing a CAFM system?
* What, specifically do you want to be able to do with CAFM?
* What, if any, current methods, data, reporting, or capabilities could be
migrated to a CAFM system?
* Who else in your organization might have a role in using information on and/or
to the CAFM system?
* Where could CAFM save time and money?
* What level of management commitment is
required for developing and implementing a CAFM system,
and how can it best be obtained?
* Establish key system components
* What are optimal approaches to achieve objectives?
* What types of drawing data are needed, and at what level of detail?
* What data should be collected and maintained on a CAFM system?
* Who at your facility will be using the CAFM data?
* Assess sources and quality of available data from human resources
department, finance department and
planning department, to name a few
* Who will be responsible for maintaining data?
* How do you need reports sorted and structured?
* What are the data flow requirements into and out of the CAFM system?
* Establish CAD layering, symbol and format standards
* How do you want space categorized?
* What type of equipment and furniture should be tracked?
* What level of detail should be gathered and maintained? For example, in
telecommunications and cabling, do
you want cable lengths and type?
* What type of information should be gathered and maintained for hazardous
* Translate strategic plan into tasks and
* Conduct a pilot (trial) project with a specific scope of work
* With results of pilot project, estimate workload
* Create a schedule for full implementation with assigned responsibilities
and tasks, and completion dates
* Bring capabilities online as they become
* Train staff to use the aspects of CAFM relevant to their responsibilities
* Identify resources required to maintain CAFM information Once the plan in
established you can begin to identify
and collect the necessary data (for
example, CAD drawings, electronic databases, spreadsheets, electronic
documents, financial information.) In
this stage, you may also identify data that would be useful to include, but
does not yet exist. You may need to
develop some additional data as needed.