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Costs and Benefits

To weigh the costs versus the benefits of implementing a CAFM system, start now by evaluating how you are currently doing tasks, and identify the functions and tasks that you may want to automate. Document the time it takes to do these tasks manually. Identify the tasks that are repetitive, difficult or time consuming. How many times in one week do you get phone calls from others in the facility asking for department or service square footage information, or the location of a specific utility? Identify where improvements are needed. How much time do you and your staff spend looking for drawings, in search of information? From here you can begin to project the benefits of automating.

There are two sets of costs to consider in the implementation of a CAFM system. First is the up-front costs. These include the strategic planning process, any necessary hardware and software purchases, time for data creation and collection, and staff training. Second is the on-going costs such as maintenance of the data (inaccurate, out-dated data may be worse than no data at all), maintenance of hardware and software, and on-going staff training.

The benefits of implementing a CAFM system are many, and include:

Increased Capabilities
* Better control over your facility space
* Track assets more efficiently
* Monitor facilities management responsibilities and obligations
* Increase quality of work with more accurate, complete information, and reduce response time for requests for
   information -- increase your value to administration and other departments throughout the organization
   Improved Quality of Data
* Fewer errors -- better organize the information you have and combine information from more sources
* Clearer information -- easier to sort, tally, query and manipulate data Reduction in Costs
* Less time to perform tasks such as space forecasting, asset tracking, building operations management, and report
  development and generation
* Possible space needs reduction based on identification of under-utilized spaces Increased Productivity
* Quicker access to information through better organization Improved Management Effectiveness
* Effective decision making based on good information, not guesses
* Reduce crisis management -- the use of better organized information and quick access to it can reduce the potential
   for an issue to become a crisis
* Better response to management with quicker response times to requests for information, and more comprehensive
  and detailed reports based on hard data (real numbers)

Ability to Cope with Changing Times
* Organize for the future
* Prevent the loss of "corporate memory" that often occurs with retiring employees or outsourcing of projects to
* Prepare yourself to be responsible for unfamiliar facilities acquired through mergers or acquisitions

In summary, CAFM is a tool that can be useful to you now and in the future, as your facilities management needs and responsibilities change. CAFM combines many automated tools, is visually oriented, provides a dynamic connection between drawings, databases, spreadsheets, graphics, extends the life of drawings and construction documents, and improves the access to facility data.

Contact Us

Mail                    Donald Farmer-LaserCAD Specialist   Don@adslasercad.com
Richard Sanford-LaserCAD Specialist   Rsanford@gmail.net


ADSLASERCAD - Automated Drafting Services, Inc.
2101 Pine Street
Philadelphia, PA 19103
Phone: (215) 559-5200
Copyright Automated Drafting Services, Inc. 2001ã
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